Group Booking Terms and Conditions
Because you are making a Group Booking, there are additional Terms and Conditions that apply. Please read them and click 'I Accept' below to continue with your booking
General Group Booking Terms
By making a group reservation through Hostelworld.com you agree to the following terms and conditions as set by Hostelworld.com and as set by the hostel in question.
- In order to make a group reservation on Hostelworld.com it is necessary to pay a deposit. The balance is due directly to the hostel according to their payment conditions.
- The booking deposit is non-refundable.
- Please note that any cancellations must be notified directly to the hostel at least 24 hours in advance of your scheduled arrival date, unless otherwise stated in the hostel's conditions.
- Hostelworld.com are not responsible for changes or amendments to your reservation once it has been processed. All correspondence with regard to changes to your booking need to be dealt with directly with the hostel.
- Cancellations for reservations must be made directly with the hostel and must conform with the individual hostels cancellation policy (see below)
- It is your responsibility to pay the balance of your accommodation cost to the hostel in accordance with their payment conditions (see below). Failure to do so may result in your reservation being cancelled by the hostel.
- Individual hostels may have special booking conditions relating to group stays, please read the hostel booking conditions carefully before making your reservation.
Hostel Specific Terms & Conditions
The remainder of the amount due will be charged to your credit card 4 weeks prior to arrival. Should numbers or room selection change, the per person deposit times the number of people who actually travelled will be deducted from the total accommodation charge levvied by the hostel.
Cancellation / No Show & Reduction in Numbers Policy
Following cancellation terms apply for the various groups:
Groups from 15 – 20 guests
30 days prior to arrival: 100 % cancellation cost-free
21-29 days prior to arrival: 50 % cancellation cost-free
14-20 days prior to arrival: 25 % cancellation cost-free
07-13 days prior to arrival: 10 % cancellation cost-free
03-06 days prior to arrival: 5 % cancellation cost-free
Groups from 21 – 40 guests
60 days prior to arrival: 100 % cancellation cost-free
50-59 days prior to arrival: 50 % cancellation cost-free
30-49 days prior to arrival: 25 % cancellation cost-free
10-29 days prior to arrival: 10 % cancellation cost-free
03-09 days prior to arrival: 5 % cancellation cost-free
Groups from 50+ guests
90 days prior to arrival: 100 % cancellation cost-free
70-89 days prior to arrival: 50 % cancellation cost-free
40-69 days prior to arrival: 25 % cancellation cost-free
10-39 days prior to arrival: 10 % cancellation cost-free
03-09 days prior to arrival: 5 % cancellation cost-free
Groups from 120+ beds
0-119 days before arrival 95% cancellation cost-free
120-60 days before arrival 20% of remaining rooms cancellation cost-free
59-30 days before arrival 10% of remaining rooms cancellation cost-free
After this period all services are subject to 100% cancellation charge.
The hostel reserves the right to re-negotiate the rates in case there is a change to the dates of the reservation, number of participants or number of rooms/beds and the reservation decreases by more than 50%. All cancellation charges will be calculated based on the original reservation, unless the number of room/bed nights have increased. In this case, the cancellation charge will be based on the increased reservation.
In case of no-show, the reservation will be charged in full for all days of the reservation.
Additional Terms and Conditions
The Group reservation must be prepaid in accordance with the cancellation terms. Please contact BOOK1 Design Hostel’s Sales- and Reservation Department for further information.
Payment: Bank Transfer. Please contact BOOK1 design Hostel’s Sales-and Reservation Department for further information.
BOOK1 Design Hostel reserve the right to request a 5 % deposit (non-refundable) when a contract is signed if the group arrives during high peak dates or if the number of bed nights exceeds more than +120.
The reservation must be 100% pre-paid 30 days prior to the first day of arrival.
Groups 120+ beds
5% deposit (non-refundable) due to be paid when the contract have been signed.
120 days before arrival 80% of the total amount is due to be paid.
30 days before arrival the remaining 15% is due to be paid.
30 days prior to arrival the hostel shall receive a confirmed name list and a copy of each guest passport. Also a list with information of which type of room/dorms that the individual shall be allocated to.
The following group types are not accepted by this hostel: Stag/Hen/Bachelor Party If you have misrepresented the type of group you are booking for, your booking may be cancelled by the hostel."
All rates include one linen package, a towel, one private locker and free super-fast wifi per. person.
Allocation of the beds will be upon availability and wishes from the Group responsible. BOOK1 Design Hostel will always aim to accommodate these wishes in the best possible way.
If the group occupies over 70% of a room, the group is obligated to book the entire room to ensure the best experience for the group and the remaining guests at the hostel.
Any cancellations resulting from agreement to these terms and conditions under false pretences will result in loss of deposit.
Privacy follows automatically when booking a Private Standard Double Room, Private Twin Room or Private Hostel Suite, but it is also possible to be private when booking a bed in one of the new pod dorms or bunk dorms. Via an app guests can skip the key card and use their private mobile to check in and out, go directly to the room or dorm and use the device to unlock the door or even private locker as well as paying the final bill. Inside the dorms intelligent lighting with sensor.
Book1 Design Hostel Policies & Conditions:
Cancellation policy: 48h before arrival.
In case of a late cancellation or No Show, you will be charged the first night of your stay.
Check in from 15:00 to 23:00 .
Check out from 06:00 to 11:00 .
Payment will be charged to credit card 48h prior to arrival when booking our flexible price products,
For the non refundable price products, the credit card provided will be charged once the reservation is made.
Breakfast not included.
Reception 24 h.
Children are allowed to stay with parents or legal guardian in Private Room. View House Rules
- Free City Maps
- Free WiFi
- Linen Included
- Towels Included
- Breakfast Not Included
- Hot Showers
- Key Card Access
- Security Lockers
- Washing Machine
- 24 Hour Reception
- 24 Hour Security
- Bicycle Hire
- Express check-in / out
- Internet Access
- Late check-out
- Laundry Facilities
- Luggage Storage
- Towels for hire
- Meals Available
- Vending Machines
- Board Games
- Games Room
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